Aray,
I think you're doing a great job, considering the little bit of confusion. You're absolutely correct, you asked for input from everyone and made the best decision possible based on what input you got...I have no problems with how you did things. Thanks for volunteering to coordinate.
Did fine Aray. Don't sweat it. But this is the tour and players have the responsibility to read the rules, know when and where and how much when they enter. That move could effect the outcome.